LATINO STUDIES ASSOCIATION CONFERENCE

 

Conference information

Schedule​

July 11-14 LSA CONFERENCE 
*All times EST
 

Check the LSA program to confirm all times and locations as they are subject to change. 

Monday

  • Dinner for 2021-22 Cohort only at 7:00 PM. Invite sent separately

​​
 

Tuesday
 

  • 10:15-11:45, Book Publishing in Latinx Studies I, La Plaza South

    • Required for 2022-23 cohort to attend at least one book publishing workshop on Tuesday or Wednesday

  • 1:45-3:15 PM, Duncan  S, W246, "New Directions in Latino Studies," Panel 1 with Amy (Drea) Martinez, Elizabeth Obregón, and Nathan Rossi.

    • Required attendance for 2021-23 and 2022-23 cohorts
       

  • 3:30-5:00 PM, Duncan Hall, W246, "New Directions in Latino Studies," Panel 2 with Mauricio Patrón Rivera, Vicente Carrillo, and Ricardo Gabriel.

    • Required attendance for 2021-22 and 2022-23 cohorts
       

  • 6:00 PM, (The Lauber, on the patio, 504 S. LaSalle Ave.) Mellon Dinner with Mellon fellows, staff, director, and alumni

    • Required attendance for 2021-22 and 2022-23 cohorts (unless you have COVID concerns, but please let us know!) and highly recommended for all alumni (please RSVP when we send you the invite). Note: while we will be paying for food and nonalcoholic drinks, you must purchase your own alcoholic drinks.

Wednesday
 

  • 8:00-10:00 AM, Mellon,  Required Writing Workshop I for incoming 2022-23 cohort only, Debartolo Hall 131
     

  • 10:15-11:45, "Book Publishing in Latinx Studies II," Plaza South

    • Required for 2022-23 cohort to attend at least one book publishing workshop on Tuesday or Wednesday​
       

  • 1:45-3:15, "Workshop: Publishing in Latinx Studies," Plaza South

    • Required for 2022-23 cohort
       

  • 7:00-9:00 PM, LSA Fiesta/Reception. Highly recommended for all. Dos Santos is incredible!

Thursday

no required events


Travel to and from Chicago

We have purchased your airfare and accommodations in advance. For those with airline tickets, you received an email confirmation from Jessica Seno, the OSSR Award Specialist, which includes your itinerary.

 

Travel to/from South Bend

You will be responsible for getting from Chicago to South Bend via train, shuttle, car, or bus. We have coordinated your flights to come in early on July 11 and later on July 15 to make time for this additional travel. We have attempted to place you on the same flights as other fellows coming from your departing location so you can connect and travel together. There may also be options to carpool with locals driving from Chicago. We will let you know when the date gets closer. If you drive, you can be reimbursed by mileage (see below).

 

For trains and buses, please consult the following resources to find transportation to South Bend and plan your trip accordingly.  

Additional options are on the LSA website

NOTE: While you can take car shares between the airport and train station, we cannot cover ubers/lyfts/taxis to South Bend, private cars, or rental cars. 

Accommodations

 

You are staying at the Embassy Suites by Hilton South Bend at Notre Dame, 1140 E. Angela Blvd South Bend, Indiana 46617. You each have your own room under your name.

You will be changing rooms on Thursday night. You will get this information when you check-in. You will receive an email with your hotel reservations a week before the conference.  Bring a print-out or email of your reservation to the hotel. 

 

Do not charge anything to your hotel rooms. If you buy anything, you must pay for it with your own credit card when you check out. This is very important. Mellon will not cover any of those costs and we (meaning Jen and Deanna) will have to pay for this ourselves.  

Conference Registration

All attendees must register for the conference and for LSA membership. We will reimburse these fees after the event. Please register before May 11th to get the early bird discount. 

  • ​Community/Non-Profit/Graduate Student/Undergraduate Student Early bird $40 before May 10th, $50 starting May 11th

  • Non-Continuing Faculty (i.e. Lecturers, Instructors, Adjuncts, etc.)  Early bird $125 before May 10th, $175 starting May 11th

  • Tenure-Track Faculty Early bird $175 before May 10th, $225 starting May 11th

  • Registration includes full participation in three days of plenaries, panels, professional development workshops, and scholarly presentations. Access to a full schedule of events including two evening receptions, a film screening, three midday meals, and a daily coffee bar.

Reimbursements

  • Approved reimbursements for LSA: conference registration and membership, travel to and from the airport, travel to and from Chicago to South Bend, baggage fees, meals not covered by Mellon, the conference, or hotel reimbursed at per diem rate, If you are unsure, please ask us! WE WILL NOT OFFER PER DIEMS FOR ANY OF THE MEALS THAT ARE ALREADY COVERED BY THE HOTEL, THE CONFERENCE, AND MELLON (see below).

 

  • Ground Transportation: Includes train, bus, or driving your own car (or carpooling). You may not be reimbursed if you take a taxi, Uber or Lyft to/from Chicago to South Bend or rent a car. If you drive your own car, we will reimburse gasoline by mileage but not parking. Submit a printed map of your route with the mileage with your receipts (not gasoline receipts). 
     

  • Conference LSA Membership and Registration​​ Submit copies of your invoices.

  • Meals: Meals are not reimbursed via receipts but with a per diem rate ($5.50 for breakfast and lunch and $17 for dinner). These amounts are quite modest, but will hopefully help to offset the costs a bit. These will cover any meals NOT included by LSA, MELLON, or the hotel.  Breakfast is provided every day by the hotel and lunch is provided by the conference, and Tuesday's dinner is covered by Mellon. You will not be reimbursed for those meals whether you decide to attend them or not. You will indicate this information in your spreadsheet, indicating which meals were covered. You do not save any receipts for food. 

  • How to claim your reimbursements:
     

    • Fill out the attached spreadsheet. Each of you will have a tab with your name on it. See the instructions above and the sample provided on the spreadsheet if you are confused and reach out with any questions.

    • To expedite the process, you should have Jennifer or Deanna approve your spreadsheet before you send them in! Any errors will slow the process. 

    •  ​You should email these documents as PDFs within one week of your return home from the conference, no later than July 21st, 2022. These, along with per diems, are usually reimbursed within six weeks. Please check back if you have not received them within this window. 
    • Send PDFs of your spreadsheet and electronic receipts via email to ossr_las@uic.edu. Please CC Jennifer Boles and Deanna Ledezma

*IMPORTANT: Procedures are different from the past in that now all receipts can be submitted electronically as PDFs or PDF scans.  You do not need to send in hard copies. 
 

Covid

Please be aware that the conference is not requiring masks but they are HIGHLY recommended indoors. Our social events will be outside and masks will be optional. If you have concerns about attending the conference or the social events, please reach out to us directly. 

Contact

 

Please feel free to text or call Jennifer Boles or Deanna Ledezma during the conference with any travel delays, questions, or issues.